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Study Tours

Study Tours are group trips organised by IEC where students visit universities in person — meeting admissions teams, touring campuses, and experiencing life in the destination country.

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Finding study tours

Go to ieduconsultants.com/study-tours to see all upcoming tours. Each tour card shows:
  • Destination — country and cities visited
  • Departure and return dates
  • Universities visited — the institutions on the itinerary
  • Price per person (and deposit amount)
  • Spots remaining

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Tour detail page

Each tour has its own URL: /study-tours/{tourId}. The detail page uses tabs so you can jump to the section you need: Additional information on the page includes registration deadline, deposit amount, and what’s not included (personal spending, travel insurance, visa fees).

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Registering for a study tour

  1. Click Register Now on the tour detail page.
  2. Complete the multi-step registration form:
    • Step 1 — Personal details: Name, email, phone, date of birth, nationality, passport number, school name
    • Step 2 — Emergency contacts: Guardian/parent name, phone, email; emergency contact
    • Step 3 — Health information: Dietary requirements, medical conditions or allergies
    • Step 4 — Review and confirm: Check all details, accept terms, confirm
  3. Click Submit Registration.

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Before registering (important)

Make sure you have:
  • A valid passport (or clear expected issuance date)
  • Parent/guardian emergency contact details
  • Health/allergy information ready
  • A realistic budget for deposit and remaining balance

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After registering

  • You receive a confirmation email with your ticket number and QR code.
  • Your status starts as Pending Payment — IEC will contact you with payment instructions.
  • Once payment is confirmed, your status changes to Confirmed and you receive your final ticket.
  • Keep your QR code — it is scanned at the departure meeting point.

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Payment and cancellation notes

  • Pending Payment means your seat is not fully confirmed yet.
  • Follow IEC payment instructions within stated timelines.
  • Late/non-payment can release your seat to waitlisted students.
  • Review cancellation/refund terms in the registration confirmation before paying.

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Document submission

Study tours require certain documents before departure (e.g., passport copy, travel insurance certificate):
  1. Log in to your Student Atlas portal.
  2. Go to My Trips (or check the task assigned to you).
  3. Upload each required document against the tour.
All documents must be submitted by the document deadline shown on the tour page. Late submissions may result in your place being cancelled.

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Checking in on departure day

On the day of departure, present your QR code ticket to the IEC tour leader at the meeting point. They will scan it to mark you as checked in.

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My Trips (student portal)

Registered students with portal accounts can open My Trips at /my-trips (also linked from Student Atlas when you have active registrations). From My Trips you can:
  • View all registered tours and payment status
  • Download tickets and QR codes
  • Upload required pre-departure documents
  • See check-in instructions for departure day

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Event and tour check-in

  • Study tour check-in: /study-tours/{tourId}/checkin — staff scan QR codes at the meeting point
  • Event check-in: /events/{eventId}/checkin — for registered event attendees

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Common issues

  • Didn’t receive ticket email: check spam/junk, then contact IEC with full name and tour.
  • Wrong registration details: request correction before document/payment deadlines.
  • Cannot upload required documents: use Student Atlas support/chat and include screenshot.